Templates & Tools
A growing collection of free, UK-focused templates and tools to take admin off your plate — built to match how UK sole traders, freelancers and small limited companies actually work.
Everything below is free, UK-focused and designed to be used — not just downloaded and forgotten. Each template includes example data so you can see how it works, and each tool is built around a specific decision or task that comes up in the first year of running a UK business.
How we build these
Templates are written by UK small-business owners and reviewed for compliance with current HMRC and Companies House guidance. We update them when the rules change or when readers spot something that could be clearer. Spreadsheets work in Google Sheets, Excel and Numbers; checklists are interactive on the site and downloadable as CSV. Where a template needs assumptions (VAT rates, thresholds, tax dates), we cite the source and the date we last checked.
What to use when
If you're just starting out, work through the new business finance checklist first — it sequences the right tools at the right time. If you're already trading, the monthly finance review is the fastest way to keep your books healthy. If you bill clients, the invoice generator and free UK invoice template save the most time. The cashflow forecast is the one most people skip and then regret.
New operational templates
Use the mileage log to keep a simple trip record, the first employee cost worksheet to document hiring assumptions, and the business account switching checklist to plan a controlled transition. These downloads are direct and do not require email signup.
One download for everything
Grab the full toolkit bundle if you'd rather have everything in one folder. We add to it whenever a new template goes live, so re-downloading periodically is worth it.
Guides in this hub
Build a UK-compliant invoice in minutes.
Categorise and total business spend.
Simple 13-week cashflow planner.
Model delayed receipts, a revenue fall and known tax outflows.
Create exportable planning reminders for recurring business obligations.
Budget gross pay, employer NI, pension and setup costs.
Compare a transparent Flat Rate Scheme illustration with standard VAT accounting.
Plan CIS deductions and keep a clear contractor/subcontractor record.
Use a cautious minutes, voucher and reserves-record checklist.
First-year setup in one printable list.
30 minutes to keep your books clean.
Capture everything HMRC and you need.
Customisable template that meets HMRC rules.
One page that prevents 95% of expense issues.
Model salary, dividend tax and National Insurance.
Compare illustrative profit, Corporation Tax, dividends, salary and pension scenarios.
Estimate Income Tax and Class 4 National Insurance.
Check the announced MTD for Income Tax rollout threshold.
Plan against the announced 2026–2028 MTD for Income Tax rollout dates.
Track taxable sales month by month against the VAT registration threshold.
Organise status evidence without treating a checklist as a determination.
Plan for January and July Self Assessment payments.
Set a monthly savings target for future tax bills.
See how long cash can cover a monthly shortfall.
Estimate statutory interest on a late business invoice.
Estimate cashback or Avios from eligible card spend.
Every checklist and template in one place.
Want new tools and tax updates?
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