Free Business Expense Tracker
A simple CSV you can open in Excel, Numbers or Google Sheets. Log spend as you go and you'll thank yourself at year-end.
Download the CSV, save a copy each tax year and fill it in as you go. Sort by category at month-end for a five-minute review.
What to log
| Field | Example | Why |
|---|---|---|
| Date | 2026-03-14 | Match to bank statement |
| Supplier | Google Workspace | Identify the cost |
| Category | Software | Group for tax |
| Net | 12.00 | Excluding VAT |
| VAT | 2.40 | If reclaimable |
| Total | 14.40 | Matches receipt |
| Receipt link | Drive URL | Audit trail |
Related guides
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Information on this page is general guidance for UK small businesses and is not financial, tax or legal advice. Tax rules, allowances and product terms change. Always check current information with HMRC, Companies House or a qualified professional before making decisions.