# Dividend minutes and voucher template

> **Use only after confirming the company has sufficient profits available for distribution and the decision is lawful. This is a general template, not legal or tax advice. Obtain professional advice for uncertainty, multiple share classes, losses, group structures or unusual facts.**

## 1. Directors’ minutes — interim dividend

**Company name:** [COMPANY NAME]  
**Company number:** [COMPANY NUMBER]  
**Date of meeting / written decision:** [DATE]  
**Director(s) present / approving:** [NAMES]

The director(s) considered the company’s current financial position, relevant accounting records, prior distributions and the profits available for distribution.

It was resolved that an **interim dividend** of **£[TOTAL DIVIDEND]** be declared, payable on **[PAYMENT DATE]**, to the shareholder(s) shown below in accordance with their share rights.

| Shareholder | Share class | Number of shares | Dividend amount |
|---|---:|---:|---:|
| [NAME] | [CLASS] | [NUMBER] | £[AMOUNT] |

The director(s) confirmed that the company’s records and supporting financial information will be retained with this decision.

**Director signature:** ____________________  **Date:** ____________________

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## 2. Dividend voucher — one voucher per recipient

**Company name:** [COMPANY NAME]  
**Company number:** [COMPANY NUMBER]  
**Voucher date:** [DATE]  
**Payment date:** [DATE]

**Shareholder name:** [SHAREHOLDER NAME]  
**Share class / shares held:** [CLASS / NUMBER]

The company has declared a dividend of **£[AMOUNT]** payable to the above shareholder in respect of their shares.

**Authorised director signature:** ____________________  **Date:** ____________________

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## Record checklist

Keep copies of the signed minutes, each voucher, supporting management accounts, shareholder/share-class record and payment evidence with the company’s accounting records. Reconcile the payment to the company bank account and director/shareholder records.

Sources checked 11 August 2026:

- https://www.gov.uk/running-a-limited-company/taking-money-out-of-a-limited-company
- https://www.gov.uk/running-a-limited-company/company-and-accounting-records
- https://www.legislation.gov.uk/ukpga/2006/46/section/830